Step 1 Kickoff (by Robert/Client)
The procurement process begins with a review of the project brief. I then prepare a preliminary proposal.
Step 2 Agree Contract.
Contract to be agreed with Client.
Scope of OS&E.
Order batches and time.
Step 3 Product standards, master-lists, budgets, BOQs.. (By Robert)
This stage requires input from the hotel, the operator, Client and the designer.
Step 4 Competitive tender process. By Client.
Selection of suppliers and products is normally through competitive tendering (normally 2-3 per main bid package)
Step 5 Orders.
Purchase order and payments(by Client).
Step 6 Logistics
Pre-shipment inspection. (by Robert for EU/UK and or third party inspector)
Logistics. (by Client) who appoints freight forwarder whose services includes:
Step 7 (G) Import/Clear goods; Receipt of Goods (coordinated by Client’s local team) through freight forwarder/local customs broker
Installation (by Client’s local team/Hotel).
It is essential that a strict control be exercised on the delivery of material to the project.
Step 8 Finalisation process. (by Client’s local team)
This stage is required to verify quality and ensure that the procurement process is completed and any issues satisfactorily resolved.