Step 1  Preparation of OS&E scope.   

• Provide the Client with a copy of RDunns hotel OS& E scope document.
• Add in exceptional items required by operator.
  Crosscheck OS&E scope with other scope documents (as made available by Client) eg FF&E scope  (including kitchen laundry and IT) ,  GC eg bathroom fittings, electrical contract ,  to identify possible  double or nil counting eg room service trolleys, ice machines

Step 2  Analysis of hotel configuration, location and local needs

• Client to complete Robert Dunn’s area questionnaire.
• Client to provide plans, furniture layouts and area schedules (if available).
• Operator to provide details of operating policies/manual eg F&B policy,  bedding policy. (if available)
• Review the above  in terms of equipment needs.

Step 3 Preparation of OS&E Master Lists  

• Review operators OS&E template lists (if available).
• Prepare preliminary customised OS&E  Master Lists using operators OS&E template list.
• Add in and highlight any missing lists or items not normally OS&E.
• Enter operator’s item par coefficients to create quantities (if available).
• Make a budget allowance  where quantities or specs unknown eg buffet, uniforms.
• Review lists with Operator and update accordingly.
• Break into BOQs for tender purposes .

In the case where operator provides their own OS&E lists then my service includes review of their lists  to ensure correct quantities and offer alternatives to match or improve spec and save money.

Step 4 Preparation of  budgets.. 

• Prepare preliminary budgets using operators  pricing if made available.
• If budget pricing not available then agree strategy with Client to calculate a preliminary budget.

Note If this involves requesting prices from suppliers then an additional charge may be required.

• Identify items that are sometimes  rented/leased eg linen, photocopier, vehicles.
• Identify items that are unspecified and quantified (known unknowns) eg uniforms.
• Allow contingency for   unspecified and unquantified items(known unknowns).
• Identify items that are custom made and therefore higher cost compared with standard products.
• Identify items that are sometimes  rented/leased eg linen, photocopier, vehicles.