Slim Fast Track Procurement.
Single Sourcing from Pre-qualified Suppliers.
All the OS&E for a New Hotel Project.
- Master-lists and quantities.
- Guidance on products and suppliers.
- One quote per OS&E category from single source pre-qualified suppliers.
- Around 30 quotes in total.
- Service is fee based.
- Client organises samples, places the purchase orders and pays the invoices; organises logistics, importation, delivery and installation.
Typical Process
- Phase 1
Client provides hotel configuration by completing the area questionnaire download example
- Phase 2
We agree the scope of purchases.
We agree the fee and contract.
- Phase 3
I create the OS&E Master-lists.
Client reviews the quantities.
I prepare the Bill of Quantities (BOQs).
- Phase 4
I organise one quotation for each product category, from my current ‘Preferred Suppliers List’.
Suppliers provide excellent discounts and service.
Products to five star hotel standards
Around 30 quotes in total
- Phase 5
Quotes and pdf brochures forwarded to the Client.
Client organises and approves samples if required.
Client negotiates final quote and agrees terms with the suppliers, places the purchase orders, and pays the supplier invoice.
- Phase 6
Where required I make pre-shipment check at suppliers’ warehouse in UK/EU.
Client organises logistics, local clearance, delivery to warehouse.
- Phase 7
Client and Hotel Operations receive the goods into the hotel and organise installation.
- The number of guest rooms, restaurant/bar outlets, meeting rooms, ballroom and any other relevant areas.
- The standard of hotel.
About Suppliers and Manufacturers.
A network of international pre qualified and trusted suppliers provide high-quality, cost competitive products and services. Criteria as follows:
- Provide high-quality, cost competitive products.
- Reliable services.
- Financially secure.
- International network providing centrally negotiated prices.
- Most conform to third party certification eg ISO standards (9001 & 14001) & use western managed quality control systems.
- Proven reliability and history of successful projects / references.
- Green in manufacturing process in terms of water usage, energy efficiency, sustainability of materials and effect on environment. ISO, EMAS, FSC, FISP
About Products and Brands.
- Many products direct from international manufacturers.
- Conform to operator’s brand and product standards.
- Conform to international five star hotel standards.
- Conform to local & national standards, codes and regulations.
- Conform to fire, safety, health and hygiene and electrical standards BS EN ISO ANSI or local equivalent.
- Green in terms of water usage, energy efficiency, and recycling reusing.
- Balance of design, functionality and durability
One quotation per package.
(around 30 quotes/orders)
To be adapted to project scope .
Special discounts made available from my international network of preferred suppliers and manufacturers.
- The Client should send me details of the hotel.
- Send to robert@robertdunn.eu
[show_more more=More-info less=Less-info]
- I will review the documents.
- Minimum rooms often apply. Normally over 100.
- Client should include information on any special local codes or standards that products should conform to.
- I then prepare the Master-lists and BOQs and send them to the appropriate supplier(s) or manufacturers(s)..
- The supplier provides me with a quotation normally (CIF), addressed to the Client (buyer), with price, delivery schedule and warranty.
- I will check the offers and then forward to the Client (buyer).
- Samples organised by Client (if required).
- The supplier agrees (with the Client (buyer)) terms, payment procedures , warranty, production and delivery
- The Client (buyer) places the purchase order, direct with the supplier. The contract is between Client (buyer) and the supplier.
- Payment procedures are implemented eg advance payment (if agreed), L/C, bank guarantees, payment bonds etc.
- Production begins. Inspection of goods at factory is by the Client’s (buyer’s) QC team(if required).
- When the shipment is ready the supplier provides the Client (buyer) with documentation according to agreed terms (eg bills of lading, packing lists )
- The final payment is made by the Client (buyer) (according to the terms) to the supplier before shipment.
- When the goods are received by the Client (buyer) they should be checked by the Client (buyer). Any issues should then be followed up with the supplier.
Please note, that I am not a supplier but facilitate the contact between the Client (buyer) and suppliers (introduce). The supplier is solely responsible for the sale of the products and observing any responsibilities
in respect to contract, information and customer rights.
The contract (or order) is concluded only between the Client (buyer) and the supplier, should they (the buyer) choose to accept their offer.
[/show_more]
