Furniture, fixtures and equipment (FF&E)



  • Questions to be answered are: When is the hotel opening ?  Are there  designs and specs from a designer?  Do you have an operator to manage the hotel or is it an independent?
  • Do you want to deal  direct with manufacturers, fit out managers or FF&E procurement agents?
  • Who will be providing the  project management and installation?


FF&E Specialist Services

  • FF&E procurement agents provide a fee based service to Clients. The scope of service is agreed with the Client but normally includes  tendering to three reputable  manufacturers,  as agreed with the Client and or operator, negotiating best prices, organising samples and the  model room, presenting the best proposal, placing orders with manufacturers, organising global transportation, warehousing and delivery.   Installation is  either by the selected  manufacturers or through a specialist installation company. Sometimes the main contractor will do the installation.  Often the hotel operator will recommend a short list of FF&E procurement agents.


  • Supply/fitout companies will provide the   Client  with  a turnkey price for the supply and installation of all the FF&E.  The FF&E  is by manufacturing partners of the supply/fitout company.  Installation is normally by   the supply/fitout company’s  own inhouse team.


  • Manufacturers.  If the Client has their own procurement team then they may decide  to procure the  FF&E  themselves by tendering to  reputable  manufacturers.
  • FF&E is manufactured according to design briefs supplied by Client’s designer.
  • Quantities must conform to the manufacturers’ minimum order policy.  (normally 75 guestrooms rooms minimum)
  • Manufacturers  will quote direct to the Client.
  • Negotiation of prices, due diligence and logistics is   by the Client.
  • Installation is arranged by the Client . Sometimes  the manufacturer will do this.
  • Due diligence is by the Client.

Typical FF&E scope

Guestroom FF&E:

  • Headboards, bed side tables, coffee tables
  • Wardrobes , TV units
  • Desks, Luggage units
  • Wooden free-standing units
  • Decorative lights
  • Carpet
  • Seating eg armchairs, upholstered sofas
  • Curtains
  • Bed covers

Public Area FF&E:

  • Furniture
  • Some counters
  • Free-standing wooden units, Screens
  • Wall cladding
  • Decorative lights
  • Carpet
  • Seating eg armchairs, upholstered sofas
  • Curtains
Image Credit:Round furniture icon from
  • Please note, that I am not a supplier but facilitate the contact  between  buyers and FF&E Specialists (introduce).  The FF&E Specialists are solely responsible for the sale of the products and observing any responsibilities in respect to contract, service information and customer rights.   The  contract (or order) is concluded only between the buyer(member or Client) and the supplier, should they (the buyer)  choose to accept their offer.

 FF&E Specialist  that do not wish their products to be showcased to my hotel project clients, should  advise me and I will remove their name. 

Client Resources